How do I search

Find a Record
Use the Find a Record box on the Home page. Simply type in a key word and click “Search”.

Advanced Search
Alternatively, you can click on “Advanced Search” and use one of the search boxes there. For example, if you already know the catalogue reference number of the item you wish to search for, use “Ref No” or “Previous Reference Number” for reference numbers found in older published works.

Your results will appear on the Search Results page. You can chose how many results you wish to view on the page by changing the number in the drop down box on the top right corner.

By default, the records in the results hitlist are presented in Ref No order. You can sort the records by Title, Date or Description by clicking on the appropriate column heading above the displayed records.

If you want to search for an exact phrase use double quotation marks, e.g. "Educational Record".

Use an asterisk to perform a wildcard search, for example, new* will search for Newcastle, newsletter, etc.

Clicking on the “Ref No” of the record will show it in context within the hierarchy of its collection.

A tree structure will appear, with the option to expand or contract particular sections.

Click on a particular entry in the hierarchy browser to see the full description of that record.

To return to the original search results hitlist, use the back buttons at the top of your browser screen.

Search tip
Your search will produce most results by using “Find a record” or typing key words into the Advanced Search “Description” box.

If you have any problems searching the catalogue, please do not hesitate to contact us on

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